Code of Conduct

The Hyperborea Experiential Art Team (HEAT) expects attendees and volunteers to create and maintain a space that is welcoming for all. We do not discriminate on gender, sexual orientation, disability, ethnicity, socioeconomic status, age or religion.

This code of conduct outlines our expectations for participant behaviour at Hyperborea and it’s associated events, in any online forums moderated by HEAT and between any HEAT volunteers and attendees participating in pre and post event planning.

Participation in HEAT events and it’s online forums is open to all; however, continued attendance and opportunities for participation can be revoked if a participant fails to respect other attendees or behaves in a way that endangers themselves, the event, or the broader community.

We are guided by the Ten Principles. When in conflict with other participants, we use FLAME: Find out, Listen, Analyze, Mediate, Explain.

Please be conscious of your well-being and aware of your own needs. Practice self-care. Remember that we value self-reliance in our community. In general, HEAT encourages community members to work things out on their own to each person’s satisfaction. But there are some problems people can’t just work out on their own, please know that you can reach out to others for support if you need it. An outcome where one community member backs away from the community out of fear that a certain person may be there is not acceptable.

Expected behavior includes, but is not limited to:

  • Consent has the support of our whole community. You are obligated to get someone’s consent in a sexual context, in a situation involving video or photography, or in any situation affecting the experience of another person at Hyperborea Events. For further information see our Boundaries & Consent guidelines.
  • Be considerate and respectful of fellow participants and the community around the event.
  • Do not engage in non-consensual demeaning, discriminatory, or harassing behavior.
  • Be mindful of your surroundings and of your fellow participants safety.

Unacceptable behavior includes but is not limited to:

  • Predatory behavior, defined as any unwanted and non-consensual form of the following: intimidation, harassment, stalking, verbal or physical abuse, violence against people or other’s property.
  • Non-consensual physical contact, including unwelcome sexual interaction.
    Abuse or neglect of HEAT property, physical or otherwise, such as vandalism, theft of event property, abusing the ticketing process, or impersonating a lead or event organizers.
  • Disrespecting the community surrounding the event such as dumping trash in local dumpsters, trespassing, or repeated violations of the event’s sound ordinance.
  • Wanton, flagrant, or repeated disregard for one’s own safety or well-being in a manner that demands the intervention of other participants, community members, volunteers or outside agencies, such as intervention by local law enforcement or fire department staff.
  • Repeated or egregious violations of any and all policies put in effect by event organizers.

Consequences of unacceptable behavior:

Unacceptable behavior will not be tolerated. This includes expressions of this behavior at the event as well as pre- or post-event via phone, email, social media, or face to face communication.

Anyone asked to stop unacceptable behavior is expected to comply immediately.

If a participant engages in unacceptable behaviors, the event organizers may take any action they deem appropriate to ensure the safety of the event and its participants. This action may include expulsion from the event without refund, revoking tickets, or removing a volunteer from their shift.

What to do if you witness or are subjected to unacceptable behavior:

If you are subjected to unacceptable behavior, notice that someone else is being subjected to it, or have any other concerns:

  • First, speak up. Ask the person to stop. Say no.
  • If you feel unsafe, leave the situation.
  • If you feel uncomfortable but the person’s behavior does not cross a line, step away from the situation.
  • If you need help, ask for it. If someone asks you for help, do your best to help or find someone who can.
  • At a Hyperborea Event, report your concerns to a Ranger or a HEAT Board Member on-call; these individuals are prepared to assist participants and listen to your concerns and can be found roaming the event and/or stationed at Safety HQ. If you see any event Staff with a Radio they can also get in touch with a Ranger or Board Member on call for you.
  • If you are the victim of a crime during the event, you also have the option of going directly to law enforcement, although the event organizers would appreciate a heads-up, and a Safety Team member may be able to get law enforcement on the scene more quickly if you go through them.
  • Outside of Hyperborea report directly to HEAT using our Incident Reporting Form

HEAT does not have the power to exclude a person from the burner community at large, public spaces where the community gathers, or private, non-sponsored community events (parties, private fundraisers, etc.) HEAT does not intend for this process to be an alternative forum for justice. It does not have the power to make things right, repair damage, or reverse trauma.

We thank you in advance for your adherence to this code of conduct. Together we create an event and community that is welcoming for all participants.